Part A: Candidates
| The information we collect | How we collect the information | Why we collect the information | How we use and may share the information |
|---|---|---|---|
| Your name and contact details (ie address, home and mobile phone numbers, email address) |
From you |
Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages |
To enable HR personnel to contact you to progress your application, arrange interviews and inform you of the outcome |
| Details of your qualifications, experience, employment history |
From you, in the completed application form and interview notes (if relevant) |
Legitimate interest: to carry out a fair recruitment process Legitimate interest: to make an informed decision to match you with appropriate vacancies which may be of interest to you |
To make an informed recruitment decision and to assess your suitability for open positions in which you may be interested |
|
Your nationality and information from related documents, such as your passport or other identification information |
From you |
To enter into/perform the employment contract To comply with our legal obligations Legitimate interest: to maintain employment records |
To carry out id checks |
| Details of tests and assessments undertaken on courses such as Paediatric First Aid |
From you during the interview process and on the registration form |
Legitimate interest: to ensure that you hold the requisite qualifications for certain vacancies that may be available Legitimate interest: To be able to assist you in proving you have passed such assessments should an employer request. Legitimate interest: The FAIB and OCN require we do this. |
To make an informed decision in order to assess your suitability for open positions |
| Job preference and salary expectations |
From you |
Legitimate interest: to ensure that we contact you only in relation to positions which may be of interest to you |
To make an informed decision as to whether to notify you of a position that may be available |
| Your sex and sexual orientation, religious or similar beliefs |
From you, in a completed anonymised equal opportunities monitoring form |
To comply with our legal obligations and for reasons of substantial public interest (equality of opportunity or treatment) |
To comply with our equal opportunities monitoring obligations and to follow our equality and other policies |
| Information regarding your criminal record |
From you, in your completed application form |
To comply with our legal obligations For reasons of substantial public interest[ (preventing or detecting unlawful acts,[ suspicion of terrorist financing or money laundering in the regulated sector] and protecting the public against dishonesty)] |
To make an informed recruitment decision To carry out statutory checks Information shared with DBS and other regulatory authorities as required |
| Details of your referees |
From your dashboard |
Legitimate interest: to carry out a fair recruitment process In the regulated sector, to comply with our legal obligations to obtain regulatory references |
To carry out a fair recruitment process To comply with legal/regulatory obligations Information shared with relevant managers, HR personnel and the referee |
Part B: Clients
| The information we collect | How we collect the information | Why we collect the information | How we use and may share the information |
|---|---|---|---|
| Your name and contact details (ie address, home and mobile phone numbers, email address) | From you | Legitimate interest: to arrange interviews with candidates who may be suitable for a position with you | To enable HR personnel to contact you to arrange interviews with candidates and notify you of any candidates that may be suitable for a position with you |
| Description of the Services you require | From you | Legitimate interest: to enable us to match candidates that may be suitable and are able to provide the services required | To enable us to match you with suitable candidates and arrange interviews |
| Information about your family, children and interests | From you | Legitimate interest: to enable us to match candidates that may be suitable and are able to provide the services required | To enable us to match you with suitable candidates and arrange interviews |
| Languages spoken at home | From you | Legitimate interest: to enable us to match you with candidates who have the same language speaking abilities and who would be suitable for a position with you | To allow us to only match you with and introduce you to candidates who speak a certain language to meet your own requirements |